What is Resume Parsing Software?

Resume parsing, or CV parsing, is software that helps speed up the hiring process for human resource representatives and recruiters. It’s usually part of an applicant tracking system (ATS) which is a comprehensive software that does more than parse and sort resumes. With resume parsing software, HR reps and recruiters can automate the process of sifting through and examining resumes.

The benefits of using resume parsing software

A recruiter’s job isn’t easy, and finding qualified candidates for positions can be tough and challenging. If you’re a hiring manager for a smaller company, imagine doing your job on a much larger scale. Rather than looking through 20 resumes for one position, picture yourself scanning through hundreds or thousands of resumes every week. Sounds exhausting, right?

Resume parsing software speeds up the process of gathering, sorting, and analyzing employee resumes considerably. The software can save recruiters hours upon hours of manually reading and analyzing each resume and job application they receive. Plus, depending on the resume parsing software you choose, you can take advantage of features like:

  • Importing resumes from job boards
  • Extracting contact information such as telephone numbers and email addresses
  • Importing data into other applications
  • Customizable search options for more specific parsing, like searching for skill sets, experience, or education

Resume parsing makes recruiting and hiring much more efficient for HR reps and recruiters.

How resume parsing software works

So how does this type of software work exactly?

When a job candidate sends in their resume through email, your company’s website, or a job posting site like Indeed or Monster, it’ll probably be in a Microsoft Word document or a PDF file. If someone happens to send in a physical paper copy of a resume, you can scan it onto your computer and save it as a new file.

Your resume parsing software will then scan and extract the information from the resume, converting it into plain text if need be first. Then, the software will choose and sort candidates based on the information you’re searching for.

That’s where choosing the right resume parsing software comes into play. Many resume parsing tools allow you to customize the actual parsing features to your hiring needs. If you’re hiring for someone who needs specialized certifications, you can ask the resume parser to focus on resumes with “certification” or “licensed” included. If you want someone with at least 3 years of experience in a certain industry, you can tweak the parameters on your software to find resumes that match. You can even have the software extract the meaning of sentences using a grammatical context option.

Once you find resumes that match your criteria, you can take a closer look at each of them before deciding who’ll move forward to the interview process. It’s a big time-saver for recruiters and HR reps, and job candidates are able to hear back from companies much more quickly. That makes their candidate experience better, too.

Potential problems with resume parsing software

Using resume parsing tools is not without its concerns or issues, though. Depending on the software you choose, how you use it may be limited. With some resume parsing software tools you can only search by keywords. With others, you might have problems extracting data correctly. If many resumes are submitted in formats other than Microsoft Word or PDF files, your software may reject it.

Potential issues go beyond the technical, too. Resume parsing software can sort and pick and group resumes. It can tell you what position a candidate might be suitable for based on keywords in their resume. But what if a jobseeker is actually better suited for a different position based on their work experience? What if a candidate has notable skills that don’t get picked up by the parsing software?

Ultimately, resume parsing software can save recruiters and HR reps a lot of time and energy. It can make their jobs much easier. But it’s up to the recruiter and HR rep to use resume parsing software effectively, and not solely rely on it.

Many software tools require recruiters and hiring managers to customize their search by choosing skills, information, or keywords. If you’re not using these options as best you can, you may be missing out on great potential candidates.

Should you invest in resume parsing software?

Now that you know the what, how, and why of resume parsing software, here’s the big question: should you use it?

Resume parsing software and applicant tracking systems are now widely used. In fact, over 98% of Fortune 500 companies use automated software to help with their hiring processes.

If your company has a lot of positions to fill, or you’re getting a high number of applications for positions that you can’t quite keep up with, it’s worth looking into resume parsing software. These tools make it easy to collect, organize, and store data, saving you the time and effort of looking at each resume manually. As long as you’re using the software to meet your hiring needs, you can find some pretty great talent using resume parsing tools.